--- title: Smart Booking And Favourites  description: Discover Clearooms Smart Booking — an AI-powered feature that learns your favourites, colleagues, and habits to recommend the best desks and rooms automatically.” --- [Skip to content](https://knowledgebase.clearooms.com/clearooms-user-guide-smart-booking-and-favourites-#main-content) ![Colour Transparent](https://knowledgebase.clearooms.com/hs-fs/hubfs/Colour%20Transparent.png?width=1672&height=313&name=Colour%20Transparent.png) Open main navigation Close main navigation - [Contact us](https://2feg9n.share-eu1.hsforms.com/2LEUbrOfJTIe01qcEQusU5w) [Contact us](https://2feg9n.share-eu1.hsforms.com/2LEUbrOfJTIe01qcEQusU5w) How can we help you? - There are no suggestions because the search field is empty. 1. [Knowledge Base](https://knowledgebase.clearooms.com/?hsLang=en-gb) 2. [General](https://knowledgebase.clearooms.com/general?hsLang=en-gb) 3. [Admin Settings](https://knowledgebase.clearooms.com/general?hsLang=en-gb#admin-settings) # Smart Booking And Favourites  ## Personalised Desk and Room Recommendations with Clearooms Smart Booking The new Smart Booking feature is powered by AI, bringing personalisation and intelligence to your workplace experience. It learns from your Favourite Desks, Rooms, Colleagues and booking habits to anticipate your needs and recommend the most suitable desks automatically. ![Smart-booking-grad (2)](https://knowledgebase.clearooms.com/hs-fs/hubfs/Smart-booking-grad%20(2).png?width=670&height=128&name=Smart-booking-grad%20(2).png) This smart automation saves time, reduces booking friction, and ensures you’re seated where you’ll be most productive - close to the people and spaces that matter most. #### **1. Using Smart Desk Booking** Navigate to the Desk Booking section of Clearooms and select the Smart Booking option. The AI engine will instantly analyse your preferences and availability to recommend the best desks for you. ![Picture 1](https://knowledgebase.clearooms.com/hs-fs/hubfs/Picture%201.png?width=147&height=36&name=Picture%201.png) ![Picture 2](https://knowledgebase.clearooms.com/hs-fs/hubfs/Picture%202.png?width=536&height=263&name=Picture%202.png) #### **2. Setting Booking Duration and Frequency** Choose how long you need the desk for: All Day, Morning, Afternoon, or Custom times. You can also make this a recurring booking (e.g., every Monday and Wednesday). AI ensures recurring bookings remain optimised for your evolving preferences and team patterns. #### **3. Recommended Desks** Clearooms AI ranks and recommends shows a ranked list of recommended desks, with a match score based on your preferences: \- Green ticks show positive factors (e.g., favourite desk, near favourite colleagues). \- Warnings highlight issues (e.g., conflicts, partially booked). #### **4. How Desks are Scored** Desks are scored using an AI-driven model that balances positive and negative factors: \- Positive: Favourite desks, near favourite colleagues, past bookings, allocated desks. \- Negative: Conflicting or overlapping bookings. AI adapts over time, giving more weight to the factors that matter most to you. ![Picture 3](https://knowledgebase.clearooms.com/hs-fs/hubfs/Picture%203.png?width=528&height=201&name=Picture%203.png) #### **5. Confirming Your Auto-Book** 1. Review the recommended desk. Review the recommended desk. 2. Select Book This Desk. 3. Your booking is now confirmed and will appear in your desk schedule. ![Picture 4](https://knowledgebase.clearooms.com/hs-fs/hubfs/Picture%204.png?width=501&height=278&name=Picture%204.png) ### **Favourites Overview** To get the best recommendations, set up your Favourites: \- Favourite Desks – desks you prefer. \- Favourite Colleagues – people you like to sit near. \- Favourite Meeting Rooms – quick access for hybrid bookings. You can set favourites in your profile settings page or when you view a desk or room, just click the gold star next to the desk or room name. #### **6. Availability Notifications** Clearooms will proactively notify you when your favourite desks, colleagues, or rooms are available, so you never miss the chance to book the best spaces. ![Picture 5](https://knowledgebase.clearooms.com/hs-fs/hubfs/Picture%205.png?width=434&height=147&name=Picture%205.png) ![Picture 6](https://knowledgebase.clearooms.com/hs-fs/hubfs/Picture%206.png?width=505&height=120&name=Picture%206.png) #### **7. Meeting Room integration** The same favourites logic works for meeting rooms. You can quickly see availability and book alongside your desk. #### **8. Colleagues listed as a priority** When viewing a list of users anywhere in Clearooms, your colleagues will be listed first for fast selection. ![Picture 7](https://knowledgebase.clearooms.com/hs-fs/hubfs/Picture%207.png?width=372&height=190&name=Picture%207.png)![Picture 8](https://knowledgebase.clearooms.com/hs-fs/hubfs/Picture%208.png?width=324&height=185&name=Picture%208.png) #### **9. User options** Users can show/hide different elements of Smart booking and Favourites by clicking on the **“settings cog”** next to the Smart Booking button: ![Picture 1](https://knowledgebase.clearooms.com/hs-fs/hubfs/Picture%201.png?width=135&height=33&name=Picture%201.png) ![show favourites](https://knowledgebase.clearooms.com/hs-fs/hubfs/show%20favourites.jpg?width=670&height=310&name=show%20favourites.jpg)       - [FAQs](https://knowledgebase.clearooms.com/faqs?hsLang=en-gb#main-content) - [General](https://knowledgebase.clearooms.com/faqs?hsLang=en-gb#general) - [Hosting & Security](https://knowledgebase.clearooms.com/faqs?hsLang=en-gb#hosting-security) - [Desk Booking](https://knowledgebase.clearooms.com/faqs?hsLang=en-gb#desk-booking) - [Meeting Rooms](https://knowledgebase.clearooms.com/faqs?hsLang=en-gb#meeting-rooms) - [Getting started](https://knowledgebase.clearooms.com/getting-started?hsLang=en-gb) - [General](https://knowledgebase.clearooms.com/general?hsLang=en-gb#main-content) - 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