--- title: Designing A Visitor & Staff Badge description: Choose what prints on visitor and staff badges, pick a layout and preview it before it reaches your printers. --- [Skip to content](https://knowledgebase.clearooms.com/designing-a-visitor-badge#main-content) ![Colour Transparent](https://knowledgebase.clearooms.com/hs-fs/hubfs/Colour%20Transparent.png?width=1672&height=313&name=Colour%20Transparent.png) Open main navigation Close main navigation - [Contact us](https://2feg9n.share-eu1.hsforms.com/2LEUbrOfJTIe01qcEQusU5w) [Contact us](https://2feg9n.share-eu1.hsforms.com/2LEUbrOfJTIe01qcEQusU5w) How can we help you? - There are no suggestions because the search field is empty. 1. [Clearooms Knowledge Base](https://knowledgebase.clearooms.com/?hsLang=en-gb) 2. [Arrivals HQ](https://knowledgebase.clearooms.com/arrivals-hq?hsLang=en-gb) 3. [Badges](https://knowledgebase.clearooms.com/arrivals-hq?hsLang=en-gb#badges) # Designing A Visitor & Staff Badge ## Choose what prints on visitor and staff badges, pick a layout and preview it before it reaches your printers. The Badges page controls what prints when someone signs in at the kiosk. You choose a design style, layout, accent colour and the fields to show, and a live preview updates as you go. Changes apply to every reception printer. ### **How to open it** 1. Go to **Settings \> ArrivalsHQ**. 2. In the left-hand menu, under **Admin**, select **Badges**. Use the tabs at the top to switch between the **Visitor badge** and the **Staff badge**. Each has its own design. ### **Design a visitor badge** 1. Select the **Visitor badge** tab. 2. Under **Design style**, pick a layout: **Classic**, **Editorial**, **Accent spine**, **Executive**, **Monogram**, **Event (dark)** or **Statement**. 3. Under **Layout**, choose: - **Orientation:** **Portrait** or **Landscape** - **Show brand logo:**  Prints your logo from Branding - **Bold text:** Thicker text that prints more clearly on thermal labels 4. Under **Accent**, choose **Brand colour** or **Custom**. The accent is used for underlines, the side caption and the photo border. 5. Under **Printed fields**, turn on the details you want on the badge (see below). 6. Check the **Live preview**, then select **Save changes**. Select **Discard** to undo. ![Screenshot at Nov 12 09-11-51](https://knowledgebase.clearooms.com/hs-fs/hubfs/Screenshot%20at%20Nov%2012%2009-11-51.png?width=670&height=251&name=Screenshot%20at%20Nov%2012%2009-11-51.png) ### **Printed fields** | **Field** | **What it prints** | | --- | --- | | Photo | The snapshot taken at the kiosk | | Company | The visitor's organisation | | Host name | Who they are visiting | | Visitor type | For example, visitor, contractor or interview | | Valid-until | The time the pass expires | | Sign-in QR | A code the visitor scans to sign out | | Wi-Fi password | Your guest network details | Most fields are filled in from the details the visitor gives at sign-in. Only the Wi-Fi details are set on this page. ### **Staff badges** The **Staff badge** tab works the same way, with fields taken from each person's directory profile: **Photo**, **Job title**, **Team**, **Staff ID**, **Valid-until** (for temporary passes only), **Sign-in QR** (their permanent badge code, scanned at the kiosk) and **Wi-Fi password**. ### **Label size and colour** The label size and colour are set by your printer and follow the label stock loaded in it. If no printer is set up yet, select **Open Printers** to add one. Use **Preview as** to see how the badge looks on a different label size, for example 62 × 100 mm or 102 × 152 mm. Choose a width, pick from **More sizes**, or enter a **Custom** size. This only changes the preview; badges always print at the printer's size. ### **How colour prints** Thermal labels can't print your exact accent colour. It prints as red on black/red labels, or as black on mono labels. Full-colour printers, such as the Brother VC-500W, print it exactly. The on-screen colour is for preview only. ### **Test your badge** Select **Print test badge** to print a sample. The preview and test print use sample data. Real badges use each visitor's own details. If small text looks faint or broken, run a test print from the **Printers** page to calibrate the printer, and turn on **Bold text**. ### **Label markup (advanced)** Select **Label markup** to see the exact ZPL or EPL code sent to thermal printers such as Zebra and Brother TD-4T. It scales to your label size automatically, and you can **Copy** it for troubleshooting. Brother QL and other raster printers use the image preview instead. **Tip:** Turn on **Valid-until** and **Sign-in QR** for visitors, so security can see when a pass expires and visitors can sign themselves out. - [FAQs](https://knowledgebase.clearooms.com/faqs?hsLang=en-gb#main-content) - [General](https://knowledgebase.clearooms.com/faqs?hsLang=en-gb#general) - [Hosting & Security](https://knowledgebase.clearooms.com/faqs?hsLang=en-gb#hosting-security) - [Desk Booking](https://knowledgebase.clearooms.com/faqs?hsLang=en-gb#desk-booking) - [Meeting Rooms](https://knowledgebase.clearooms.com/faqs?hsLang=en-gb#meeting-rooms) - [Getting started](https://knowledgebase.clearooms.com/getting-started?hsLang=en-gb) - [General](https://knowledgebase.clearooms.com/general?hsLang=en-gb#main-content) - [Troubleshooting](https://knowledgebase.clearooms.com/general?hsLang=en-gb#troubleshooting) - [Desks](https://knowledgebase.clearooms.com/general?hsLang=en-gb#desks) - [Meeting Rooms](https://knowledgebase.clearooms.com/general?hsLang=en-gb#meeting-rooms) - 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