--- title: "Desk QR Codes: Scan To Book Or Check In" description: Learn how to scan desk QR codes to check live availability, instantly book an empty workspace, or check in to your advance desk booking using your phone camera. --- [Skip to content](https://knowledgebase.clearooms.com/desk-qr-codes-scan-to-book-or-check-in#main-content) ![Colour Transparent](https://knowledgebase.clearooms.com/hs-fs/hubfs/Colour%20Transparent.png?width=1672&height=313&name=Colour%20Transparent.png) Open main navigation Close main navigation - [Contact us](https://2feg9n.share-eu1.hsforms.com/2LEUbrOfJTIe01qcEQusU5w) [Contact us](https://2feg9n.share-eu1.hsforms.com/2LEUbrOfJTIe01qcEQusU5w) How can we help you? - There are no suggestions because the search field is empty. 1. [Knowledge Base](https://knowledgebase.clearooms.com/?hsLang=en-gb) 2. [General](https://knowledgebase.clearooms.com/general?hsLang=en-gb) 3. [Desks](https://knowledgebase.clearooms.com/general?hsLang=en-gb#desks) # Desk QR Codes: Scan To Book Or Check In ## A quick guide to scanning your desk's QR sticker to check live availability, reserve an empty spot, or check in to an existing booking. Every desk with a Clearooms QR sticker has its own desk page. Scan the sticker with your phone camera to see the desk's live status, then book it or check in to your booking. The desk page shows the desk name, office, equipment (for example, 2 Monitors, Ethernet Cable) and one of these statuses: | Status | What it means | What you can do | | --- | --- | --- | | Available now | The desk is free | Book it, and you're checked in straight away | | In use until 18:00 | Someone else has booked it | See when it's free again, or find another desk | | Check-in opens soon | It's your booking, but check-in hasn't opened yet | Keep the page open, or scan again when check-in opens | | You're here | You're checked in | Extend your stay if you need longer | ### **Scan to book a free desk** ### **Step 1: Scan the sticker** Open your phone camera and point it at the QR sticker on the desk. Tap the link that appears to open the desk page. ### **Step 2: Choose how long you need it** If the desk shows **Available now**, use the **Book this desk** card: 1. **Starts** is set to **Now**. 2. Under **How long?**, choose **Full day** (until 18:00) or **Custom**. 3. If you chose Custom, pick an end time under **Until**, such as 1, 2, 3 or 4 hours from now. ### **Step 3: Book the desk** Tap **Book Desk #15 · until 14:51** (the button shows your desk and end time). Booking from the desk page checks you in straight away, so there's no second step. ![Picture 1-Oct-15-2026-09-02-42-1533-AM](https://knowledgebase.clearooms.com/hs-fs/hubfs/Picture%201-Oct-15-2026-09-02-42-1533-AM.png?width=487&height=484&name=Picture%201-Oct-15-2026-09-02-42-1533-AM.png) ### **If the desk is taken** A booked desk shows how long it's in use, for example **In use until 18:00**, and the message "This desk is booked for the rest of today." You can move on and find another desk. ![Picture 1-Oct-15-2026-09-03-37-9491-AM](https://knowledgebase.clearooms.com/hs-fs/hubfs/Picture%201-Oct-15-2026-09-03-37-9491-AM.png?width=508&height=508&name=Picture%201-Oct-15-2026-09-03-37-9491-AM.png) ### **Scan to check in to your booking** ### **Step 1: Scan your desk's sticker** When you arrive at a desk you've already booked, scan its QR sticker with your phone camera. ### **Step 2: If you're too early, wait for check-in to open** If check-in hasn't opened yet, the page shows **"Check-in opens soon"** and **"You're booked, but not checked in**," along with your booking time and when check-in opens (for example, 14:00). Keep the page open, or scan the code again once check-in opens. ![Picture 1-Oct-15-2026-09-04-59-5305-AM](https://knowledgebase.clearooms.com/hs-fs/hubfs/Picture%201-Oct-15-2026-09-04-59-5305-AM.png?width=505&height=505&name=Picture%201-Oct-15-2026-09-04-59-5305-AM.png) ### **Step 3: Scan again to check in** Once check-in is open, scanning the sticker checks you in automatically. There's no button to press. You'll see **You've got Desk #14** and ***"You're all set, checked in to your booking",*** plus your booking time, length and reference. ![Picture 1-Oct-15-2026-09-06-00-0260-AM](https://knowledgebase.clearooms.com/hs-fs/hubfs/Picture%201-Oct-15-2026-09-06-00-0260-AM.png?width=640&height=646&name=Picture%201-Oct-15-2026-09-06-00-0260-AM.png) ### **Step 4 (optional): Extend your stay** Need longer? You can extend without leaving the desk page. 1. Tap **Extend my stay**. 2. Under **Need longer?**, choose a new end time, such as +1, +2 or +3 hours. 3. Tap **Extend my stay · until 16:00** (the button shows your new end time). ![Picture 1-Oct-15-2026-09-06-51-2596-AM](https://knowledgebase.clearooms.com/hs-fs/hubfs/Picture%201-Oct-15-2026-09-06-51-2596-AM.png?width=500&height=508&name=Picture%201-Oct-15-2026-09-06-51-2596-AM.png) ### **Tips and FAQs** **Do I need to check in after booking from the desk page?** No. Booking by scanning the desk's sticker checks you in at the same time. **I booked in advance. How do I check in?** Scan the desk's sticker once check-in opens. The scan checks you in automatically. **I scanned too early. What now?** The page tells you when check-in opens. Keep it open, or scan again at that time. **Can I book a desk that's in use?** Not while it's booked. The page shows when it's free again, so you can choose another desk. **How do I get QR stickers for our desks?** An admin can order them from Settings. 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