---
title: How To Add External Attendees In Clearrooms
description: Learn how to easily invite clients and suppliers to your Clearrooms meeting room bookings. Add external contacts with just a name, keep guests informed via email, and save contacts for future use.
---
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# How To Add External Attendees In Clearrooms
## A step-by-step guide to inviting clients, suppliers, and guests to your meeting room bookings.
### **Managing External Attendees**
1. **Access the Attendees Tab:**
On any new or existing meeting room booking, navigate to the **Attendees** tab. Click the **Add external contact** button to begin adding clients or suppliers.
2. **Enter Contact Details:** A pop-up window will appear asking for the guest's information.
1. **Name:** This is the only mandatory field.
2. **Optional Fields:** You can also add their Company, Phone number, and Email address if you have them.
3. **Keep Guests Informed:** If you choose to add an email address to the external contact's profile, they can be easily notified about the meeting. The attendee list will display the email address underneath their name so you know exactly who can receive notifications.
4. **Identify External Guests on Your List:** Once added, external guests will sit alongside your internal colleagues on the attendee list. They are clearly marked with an orange **External** badge and a **Guest** tag, ensuring you always know who is joining from outside the organisation.
5. **Use Saved Contacts for Faster Booking:** For recurring guests, Clearrooms remembers saved contacts.
1. Simply type the first three letters of a saved contact's name into the search bar.
2. A dropdown menu of matching contacts will appear.
3. Select the correct person, and their details will automatically fill in for you.
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