--- title: Parking Permits description: Learn how to create and manage Parking Permits in Clearooms, restrict parking spaces by permit type, approve user submissions, and protect permit privacy. --- [Skip to content](https://knowledgebase.clearooms.com/parking-permits#main-content) ![Colour Transparent](https://knowledgebase.clearooms.com/hs-fs/hubfs/Colour%20Transparent.png?width=1672&height=313&name=Colour%20Transparent.png) Open main navigation Close main navigation - [Contact us](https://2feg9n.share-eu1.hsforms.com/2LEUbrOfJTIe01qcEQusU5w) [Contact us](https://2feg9n.share-eu1.hsforms.com/2LEUbrOfJTIe01qcEQusU5w) How can we help you? - There are no suggestions because the search field is empty. 1. [Clearooms Knowledge Base](https://knowledgebase.clearooms.com/?hsLang=en-gb) 2. [Parking Spaces](https://knowledgebase.clearooms.com/parking-spaces?hsLang=en-gb) # Parking Permits ## Manage parking access with user-specific permits Parking Permits allow administrators to control access to specific parking spaces for individual users while protecting user privacy. #### **How Parking Permits work** Parking Permits allow you to: - Assign permits to individual users. - Restrict parking spaces to specific permit types. - Allow users to submit their own permits for approval. - Include permit data in reports and exports. If a parking space is restricted to a certain permit type, the user must have a valid approved permit to complete the booking. Parking permits apply to **individual users only** and cannot be assigned by team. #### **Adding and viewing your own Parking Permits** This permission allows users to view permits within **Profile \> Add Permit**. Users will be asked to complete the following details: - Display name - Permit type - Blue Badge, Staff Permit, Visitor Permit, Contractor Permit, or Other to create a custom type - Reference number - Issuer - Expiry date - Permit document ![Screenshot 2026-05-15 at 11.31.19](https://knowledgebase.clearooms.com/hs-fs/hubfs/Screenshot%202026-05-15%20at%2011.31.19.png?width=670&height=191&name=Screenshot%202026-05-15%20at%2011.31.19.png) ![Screenshot 2026-05-15 at 11.32.12](https://knowledgebase.clearooms.com/hs-fs/hubfs/Screenshot%202026-05-15%20at%2011.32.12.png?width=276&height=404&name=Screenshot%202026-05-15%20at%2011.32.12.png) #### **Create and manage your own Parking Permits** This permission allows users to upload and manage their own permits, if enabled within **Settings \> Users \> Roles \> Permissions** when editing a user role.   ![Screenshot 2026-05-15 at 11.33.56](https://knowledgebase.clearooms.com/hs-fs/hubfs/Screenshot%202026-05-15%20at%2011.33.56.png?width=590&height=235&name=Screenshot%202026-05-15%20at%2011.33.56.png) #### **Create, update, and delete Parking Permits for other users** This permission allows authorised users to: - Create permits for other users. - Edit permits. - Delete permits. - Approve pending permits. Only users with permission to manage permits for **other users** can approve submitted permits. #### **Creating a permit as an admin** Admins can manually add permits through the user profile area. ### To create a permit: 1. Go to **Settings \> Users.** 2. Select the user and click Edit. 3. In their profile, click Add Permit. 4. Enter the permit details. 5. Click Save. ![Screenshot 2026-05-15 at 11.45.36](https://knowledgebase.clearooms.com/hs-fs/hubfs/Screenshot%202026-05-15%20at%2011.45.36.png?width=502&height=368&name=Screenshot%202026-05-15%20at%2011.45.36.png) ![Screenshot 2026-05-15 at 11.45.47](https://knowledgebase.clearooms.com/hs-fs/hubfs/Screenshot%202026-05-15%20at%2011.45.47.png?width=510&height=302&name=Screenshot%202026-05-15%20at%2011.45.47.png) #### **Restricting spaces by permit type** Parking spaces can be restricted so that only users with a matching permit can book them. This is useful for: - Accessible bays - Staff-only spaces - Reserved permit-only parking - Specialist spaces with controlled access #### **Important** Users may still be able to see restricted spaces, but they will not be able to complete the booking unless they hold the correct permit. #### **Expiry and warnings** Permits can include an expiry date. - If a permit is near expiry, the system shows a warning banner. - If a permit has expired, the user will lose access to spaces restricted to that permit type. #### **User-created permits and approval** If users have permission to manage their own permits, they can submit one themselves. These permits will be marked as **Pending Approval** until an authorised admin reviews and approves them. 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