Shift Bookings For Desks

What Shift Bookings are for: 

Shift Bookings let you create fixed time patterns that users can choose when booking a desk. Instead of asking users to enter custom times each time, you can provide a clear set of shift options that match how your workplace runs. Shift Bookings give you a simple way to support repeat desk booking patterns without relying on custom times for every booking. If you use overnight shifts, set the office working hours to 24 hours first, then test your advanced booking rules carefully before enabling the feature for users.

How to set up Shift Bookings

1. Create your shift groups

Set up the shift patterns you want to offer to users, to set this up go into your Settings > Desks > Rules > select Enable shift bookings > then proceed into Shift Models on the left of your portal options in Desks.

You can create shift groups at:

• Individual offices if the shifts are specific to one location
• All offices if the same shifts should be reused across multiple offices

2. Working Hours - Overnight shifts

If any shift runs overnight, check the office working hours within your settings. Overnight shifts require the office to be open on a 24-hour schedule. If the office working hours are not set to 24 hours, those shifts may not populate correctly in the shift dropdown.

If you need overnight shifts:

1. Open the office settings
2. Go to Working Hours
3. Change the office opening schedule to 24 hours
4. Save your changes

Once enabled and when a users then books a desk, they will be given the shift opens that have been created.