Availability Rules

This flexible custom rules form can be used for many scenarios, here are just a few: 

• Prevent all desks/rooms in one office being booked for a range of dates while the office is re-decorated

• Block a desk/room being booked for certain days of the week, every week.

• Block desks that breach social distancing rules, set a date range that can be altered and add and remove desks from the rule as your distancing policies adapt. 

• Prevent desks/rooms being booked by specific teams

To create a rule, open Settings > Hot Desks > Availability Rules and click "Create Rule" 

Setting up a new rule

The Form: 

• Name: This is for your reference only, give the rule a memorable name that you will understand when there are multiple rules in your account
• Description: This is the message your users will see, keep it short and to the point. You can copy emojis into this field to make the message stand out.

• Period of rule: This is the start and end date for the rule, it can be edited later if you want to extend the rule or reduce the period. 
• Apply to specific 
  • Days: Restrict the rule to only apply on certain days of the week 
  • Offices: Apply the rule just to specific Offices 
  • Desks: Apply the rule to just specific Desks
  • Teams: Apply the rule to specific Teams