Accessing the Users Settings
Log in to Clearooms as an administrator and navigate to Settings > Users.
Creating a Self-Registration Link
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Click Create Self-Registration Link.
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Enter a descriptive label for easy identification.
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(Optional) Enable expiry and set a date if the link should only be valid temporarily.
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Select the role that users signing up will automatically be assigned.
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(Optional) Assign users to teams within Clearooms.
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Click Create Self-Registration Link to generate the link and its QR code.
The QR code will display as active and ready for sharing on the Users Page:
Managing or Editing Your Self-Registration Link
Click on the self-registration link to view options.
You can copy, download, or share the QR code or link.
To update the link’s settings, click Edit, make your changes, and click Update.
Expiry Dates
You can set each registration link to expire automatically on a specific date.
This is useful for:
- Temporary event or project access
- Contractors or short-term visitors
- Reducing the risk of unused public links
Best Practices
- Set expiry dates for all registration links.
- Periodically review user lists and remove inactive accounts.
- Display QR codes only in controlled areas (e.g., reception, staff-only zones).
- Use separate links for internal staff vs. visitors for clearer tracking.