Meeting Room Services

Meeting room services allow you to create custom groups (Services) of items and make them available to order when booking a meeting room through Clearooms.
Examples of Services could be:  

• Catering, with various options of sandwiches, buffets or drinks 
• Equipment, with items such as projectors, laptops, and whiteboards
• Configuration, with items like "Conference set up" and "Training Set up" 

Once services are created, you can allocate a designated email address to send requests to and assign the "Service Manager" role to users so they can view, edit, and respond to orders. 

Creating Services

Creating Service Items

Once a Service exists, you can add Service Items by adding a name and Description, then defining if it is quantity-sensitive and if it has a charge. 

 

Service items can have a minimum and maximum order quantity and can have a charge associated with them. 

 

 

Adding Icons

Add Icons to your services by clicking in the box under Icon. You can add/amend Icons for existing services by clicking the edit option. Search a keyword to bring up relevant Icons or browse the list. There are many to choose from.

Requesting Orders

A user with access can add services to a meeting room booking.

 

The Service is first selected with an associated time for delivery, and then items and quantities can be added. 

 

Service Manager Dashboard

The Service Manager dashboard gives the recipient of orders a view of all orders, and this is where orders can be accepted, rejected and edited. Changes to the order are automatically emailed back to the requester.

Changing the Display Order of Services

Customise the display order of your services to organise the list options. The Modify Order button lets you rearrange services with a simple click-and-drag action, giving you control over which services appear first.