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Meeting Room Services

Easily manage and offer catering, equipment, and room configuration services for your meetings.

Meeting room services allow you to create custom groups (Services) of items and make them available to order when booking a meeting room through Clearooms.
Examples of Services could be:  

  • Catering, with various options of sandwiches, buffets or drinks 
  • Equipment, with items such as projectors, laptops, and whiteboards
  • Configuration, with items like "Conference set up" and "Training Set up" 

services

Once services are created, you can allocate a designated email address to send requests to and assign the "Service Manager" role to users so they can view, edit, and respond to orders. 

Creating Services

A Service and its items are created from Settings > Meeting Rooms > Services

A Service needs a name, description and a destination email. Each service can be made available to specific users, Meeting Rooms, Teams or even certain Roles. 
 
A service can be restricted to specific rooms, people or roles and can be set to only be available within certain days and/or times of the day. 

 

services2

Creating Service Items

Once a Service exists, you can add Service Items by adding a name and Description, then defining if it is quantity sensitive and if it has a charge. 
 
Service items can have a minimum and maximum order quantity and can have a charge associated with them. 
 
editing service

 

Adding Icons

Add Icons to your services by clicking in the box under Icon. You can add/amend Icons for existing services by clicking the edit option. Search a keyword to bring up relevant Icons or browse the list. There are many to choose from.

adding icons

Requesting Orders

A user with access can add services to a meeting room booking.
 
The Service is first selected with an associated time for delivery, and then items and quantities can be added. 

 

adding service

Service Manager Dashboard

The Service Manager dashboard gives the recipient of orders a view of all orders, and this is where orders can be accepted, rejected and edited. Changes to the order are automatically emailed back to the requester.

service dashboard