---
title: Who Is In Report
description: Stay informed about office attendance with the Who’s In Report. Get automated summaries of desk bookings, attendees, visitors, and guests across your organisation.
---

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# Who Is In Report

## The Who's In Report is a scheduled report that provides a summary of all desk bookings, attendees, visitors, and guests across your organisation over a selected period. This report helps you stay informed about office attendance patterns with automated delivery at your chosen frequency.

### **Creating a New Scheduled "Who’s In" Report**

**To schedule a new report:**

Click on **Schedule New Who’s In Report**.

### ![whosin](https://knowledgebase.clearooms.com/hs-fs/hubfs/whosin.png?width=670&height=303&name=whosin.png)

### **Schedule Details**

First, enter a **Schedule Name** and select the relevant **office locations**.

Under the **Schedule Details** section, configure when and how often the report should run:

- **Frequency**: Choose how often you’d like the report to be sent:   
  **Daily**, **Weekly**, or **Monthly**.
- **Day and Time**: Set the specific day and time for the report to be delivered.
- **Run Until**: Define how long the schedule should run by selecting an end date from the calendar.
- **Date Range**: Select the period the report should cover.   
  Options include **Current Week**, **Previous Week**, or **Next Week**.
- **Report Content**: Choose the data you'd like included in the report by ticking the relevant options:
  
    - Visitors
    - Meeting Attendees
    - Internal Desk Bookings
    - Guest Desk Bookings

![whosin2](https://knowledgebase.clearooms.com/hs-fs/hubfs/whosin2.png?width=670&height=214&name=whosin2.png)

 

### **Filters**

- **Recipients**: Select a recipient from the dropdown list to receive the report.
- **Exclude Registered Users**: Toggle this option **on** if you'd like the report to only include external users (e.g., guests or visitors).
- **Custom Questions:** If you’ve set up custom questions within your booking process, you can include them in the report: 
    - Tick **Custom Questions**.
    - Select the specific questions you’d like to appear in the report.

![whosin3](https://knowledgebase.clearooms.com/hs-fs/hubfs/whosin3.png?width=670&height=201&name=whosin3.png)

 

### **How to View, Edit or Delete Report**

Your newly scheduled report will appear on the **Scheduled Who’s In Reports** page, and a copy will be sent to your inbox in **CSV format.**

You can return at any time to **edit** or **delete** the report as needed.

![whosin4](https://knowledgebase.clearooms.com/hs-fs/hubfs/whosin4.png?width=670&height=206&name=whosin4.png)

 

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