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Clearooms Integrates With Zapier -Connect Clearooms To 7,000+ Apps, Without Writing A Single Line Of Code.

Using the Clearooms Zapier app, you can build automated workflows (called Zaps) that react to real-time events in your workspace, or trigger actions in Clearooms from other tools you use every day. Once connected, Clearooms works with 7,000+ apps including Slack, Microsoft Teams, Google Workspace, Outlook, Salesforce, Jira, and many more.

What you can do with the Clearooms Zapier app

The Clearooms Zapier app supports three types of integration:

  • Triggers — events that happen in Clearooms and start a Zap (e.g. a new booking is made)
  • Actions — things Zapier tells Clearooms to do (e.g. create a booking from a calendar event)
  • Searches — look up existing records in Clearooms mid-Zap to make smarter decisions

Before you begin

You will need:

  • An active Clearooms account with admin or manager-level access
  • A Zapier account (free or paid — sign up at zapier.com)

How to connect Clearooms to Zapier

  1. Log in to your Zapier account.
  2. Click + Create and select Zap.
  3. In the trigger step, search for Clearooms and select the app.
  4. When prompted, click Sign in to Clearooms 
  5. Choose your trigger event and follow the setup steps to build your Zap.
  6. Test your Zap and turn it on.

Tip: You must login to Clearooms as a user with Admin permissions

Triggers

Triggers let Clearooms events start a Zap automatically. Select a trigger when you want Clearooms to notify another app that something has happened.

Bookings (Desks & Parking Spaces)

  • New Booking - fires when a new desk or parking space booking is created
  • Booking Updated - fires when an existing booking is modified
  • Booking Deleted - fires when a booking is cancelled or removed
  • Booking Checked In - fires when a user checks in to their booking
  • Booking Checked Out - fires when a user checks out of their booking
  • Booking Not Attended - fires when a booking is marked as not attended (no-show)

Meetings

  • New Meeting - fires when a new meeting room booking is created
  • Meeting Updated - fires when a meeting booking is modified
  • Meeting Deleted - fires when a meeting booking is cancelled or removed

Visitors

  • New Visitor - fires when a visitor is registered in the system
  • Visitor Updated - fires when a visitor record is modified
  • Visitor Deleted - fires when a visitor record is removed

Users

  • New User - fires when a new user account is created in your organisation
  • User Updated - fires when a user's profile is updated
  • User Deleted - fires when a user account is removed

Desks

  • New Desk - fires when a desk resource is added to the system
  • Desk Updated - fires when a desk's details are modified
  • Desk Deleted - fires when a desk resource is removed

Offices

  • New Office - fires when a new office or floor is added
  • Office Updated - fires when office details are changed
  • Office Deleted - fires when an office is removed

Rooms

  • New Room - fires when a meeting room resource is added
  • Room Updated - fires when a room's details are modified
  • Room Deleted - fires when a room resource is removed

Service Requests

  • New Service Request - fires when a service request is submitted
  • Service Request Updated - fires when a service request is updated
  • Service Request Deleted - fires when a service request is removed

Actions

Actions let Zapier create or update data in Clearooms based on events in other apps. Use actions when another tool should trigger something in Clearooms.

  • Create Booking - automatically creates a desk or parking space booking for a specified user
  • Create Invitation - sends a meeting invitation to a colleague or external guest
  • Create Meeting - schedules a meeting room booking
  • Create Team - provisions a new team group within your organisation
  • Create Visitor - pre-registers a visitor before they arrive at your office

Searches

Searches let your Zap look up existing records in Clearooms so it can make smarter decisions before taking further steps.

  • Find Desk Recommendation - returns an AI-suggested desk based on a user's preferences and previous bookings
  • Find Custom Field - retrieves the value of a custom field on any resource
  • Find Desk - looks up a specific desk by name or location
  • Find Meeting - searches for an existing meeting room booking
  • Find Room - locates a meeting room by name, floor, or capacity
  • Find User - searches for a user by email address or display name
  • Find Visitor - looks up a pre-registered visitor record

Example Zaps to get you started

Here are some popular workflows you can build with Clearooms and Zapier:

  • New booking → Slack notification - alert a channel when a desk or room is booked
  • Visitor arrival → Teams Message - automatically message a user in Teams when a visitor arrives for a meeting. 
  • New user → Welcome email via Outlook - send a personalised onboarding email when a new user is added
  • New Service Request → Jira ticket - raise a helpdesk ticket the moment a service request is submitted
  • Booking Not Attended → Microsoft Teams message - flag no-shows to a manager's Teams channel in real time

Frequently asked questions

Do I need a paid Zapier plan to use Clearooms?

No. Clearooms works with Zapier's free plan for basic single-step Zaps. Multi-step Zaps and advanced features require a paid Zapier plan. Visit zapier.com/pricing for details.

Are Zapier triggers real-time?

Yes. All Clearooms triggers fire in real time as soon as the relevant event occurs in your workspace.

Can I use Clearooms Zapier actions without a trigger?

Yes. Zapier actions (such as Create Booking or Create Visitor) can be used in Zaps triggered by any other app - you are not limited to Clearooms triggers.

What happens if a Zap fails?

Zapier logs all Zap activity and will notify you of any errors. You can review and replay failed Zaps from your Zapier dashboard under Zap History.

I need help building a specific workflow. Who can I contact?

For Clearooms-specific questions, contact our support team via the Help section in your portal, or visit our knowledge base. For Zapier platform questions, visit help.zapier.com.

Need further assistance? Contact the Clearooms support team from the Help menu in your portal.